[{"data":1,"prerenderedAt":298},["ShallowReactive",2],{"blog-\u002Fblog\u002Fmemo-records-in-sap-cash-management":3,"blog-related-\u002Fblog\u002Fmemo-records-in-sap-cash-management":270},{"id":4,"title":5,"audience":6,"body":10,"cluster":221,"conversionGoal":222,"cornerstone":223,"date":224,"description":225,"draft":223,"extension":226,"factCheckedAt":224,"faq":227,"featured":223,"language":237,"meta":238,"minRead":239,"navigation":240,"order":241,"originalAsset":237,"path":242,"pillar":243,"primaryKeyword":244,"publicationOrder":245,"relatedProject":237,"releaseScope":246,"reviewCycle":247,"reviewMethod":248,"reviewStatus":249,"reviewedAt":224,"reviewedBy":250,"searchIntent":251,"seo":252,"sources":253,"stem":263,"tags":264,"type":268,"updated":224,"__hash__":269},"blog\u002Fblog\u002Fmemo-records-in-sap-cash-management.md","Memo Records in SAP Cash Management: FF63 and FF65",[7,8,9],"cash-manager","sap-treasury-consultant","treasury-analyst",{"type":11,"value":12,"toc":212},"minimark",[13,21,24,29,32,49,63,67,70,114,121,124,128,131,134,138,141,159,162,166,186,189,192],[14,15,16,20],"p",{},[17,18,19],"strong",{},"A memo record is a cash movement you know about before SAP has a document for it."," Payroll that will leave on Friday, a loan drawdown the bank has confirmed, a customer receipt the collector was told about this morning. It belongs in today's cash position. It does not belong in the general ledger, and it must come out of the position the moment the real posting arrives.",[14,22,23],{},"People treat FF63 as a scratchpad. It is not. A memo record that outlives its payment is a double count, and a cash position that double-counts is worse than one that is incomplete, because nobody argues with a number that looks complete.",[25,26,28],"h2",{"id":27},"what-you-are-actually-entering","What you are actually entering",[14,30,31],{},"SAP distinguishes two uses, and the distinction matters for which report moves:",[33,34,35,43],"ul",{},[36,37,38,39,42],"li",{},"A ",[17,40,41],{},"payment advice"," is relevant to the cash position: money expected on a bank account.",[36,44,38,45,48],{},[17,46,47],{},"planned item"," is relevant to the liquidity forecast: money expected on a customer or vendor.",[14,50,51,52,56,57,62],{},"Both are entered as memo records. Neither creates an FI document. The planning level you assign is what tells Cash Management which of the two you meant. That level has to be one you reserved for memos. SAP's own memo-record post says the level must not also be used on accounting documents, because one planning level cannot represent two certainty levels in ",[53,54,55],"code",{},"FQM_FLOW",". If the same level sits on posted invoices and on memos, the cash position cannot tell a forecast from an actual. ",[58,59,61],"a",{"href":60},"\u002Fblog\u002Fplanning-levels-and-groups-in-sap","Planning levels"," are that classifier. Memo records are one of the things they classify.",[25,64,66],{"id":65},"ff63-ff65-and-the-fiori-app","FF63, FF65, and the Fiori app",[14,68,69],{},"Three doors, not one:",[71,72,73,86],"table",{},[74,75,76],"thead",{},[77,78,79,83],"tr",{},[80,81,82],"th",{},"Door",[80,84,85],{},"What it does",[87,88,89,98,106],"tbody",{},[77,90,91,95],{},[92,93,94],"td",{},"FF63",[92,96,97],{},"Create a memo record. Also the door for a planning level the Fiori app refuses.",[77,99,100,103],{},[92,101,102],{},"FF65",[92,104,105],{},"Display and change memo records.",[77,107,108,111],{},[92,109,110],{},"Manage Memo Records (F2986)",[92,112,113],{},"Create, reactivate, archive or delete, including intraday memos. Only planning levels with source symbol BNK or PSK.",[14,115,116,117,120],{},"Mass upload of memos is report ",[53,118,119],{},"RFTS6510",", not the app. If a project tells users \"everything is in Fiori now\" and then asks them to load a payroll file, they will be back in FF63 by Friday. Say that in the training.",[14,122,123],{},"The expiration date is not mandatory, in FF63 or in the app. SAP left it optional because some payments have no planned end and the desk expires them by hand. That is a design choice, not a gap you should \"fix\" by making the field required in a user exit, unless the operating rule is that every memo has a date. An intraday memo is different again: from on-premise 1809, SAP does not set an archiving date on it. It expires when the next intraday memo file for the same bank account is loaded. If that next file never comes, the intraday memo sits there. Someone has to notice.",[25,125,127],{"id":126},"where-the-amount-shows-up","Where the amount shows up",[14,129,130],{},"In the classic report, FF7AN, a memo only appears if its planning level is in the grouping structure under a summarization term. The delta view shows the amount on the transaction date. The cumulative view keeps it in the balance for every later date while the memo is active, including dates past an expiration date that has not yet been reached. When the memo expires, the balance drops it. SAP Note 24081 is the old note that explains the expiration date; the behaviour the community post describes is the same idea: active means still in the balance.",[14,132,133],{},"In One Exposure the same rule applies. Source application FI has to be active, and the planning level has to be unambiguous. A memo and a posted invoice on one level is how a certainty level gets two meanings.",[25,135,137],{"id":136},"the-operating-rule","The operating rule",[14,139,140],{},"Write it down, because the transaction will not enforce it:",[142,143,144,147,150,153,156],"ol",{},[36,145,146],{},"A memo exists only until the real document or the bank statement line exists.",[36,148,149],{},"The person who enters the memo owns its expiry. Not \"treasury\" as a department. A name.",[36,151,152],{},"Planning levels used for memos are not used for posted documents.",[36,154,155],{},"Intraday memos are reconciled against the next intraday statement, not left for month-end.",[36,157,158],{},"FF7AN or Check Cash Flow Items is looked at with the memo level visible, so a stale memo is a line someone can point at.",[14,160,161],{},"The comparison reports SAP still ships next to FF63 — memo against statement, memo against payment — exist because this step gets skipped. If those reports are not in someone's week, the memos are decoration.",[25,163,165],{"id":164},"what-i-left-out-on-purpose","What I left out, on purpose",[33,167,168,174,180],{},[36,169,170,173],{},[17,171,172],{},"A list of \"standard\" planning level codes."," They are customer configuration. Publishing one project's codes as if they were SAP-delivered is how the next project copies the wrong certainty.",[36,175,176,179],{},[17,177,178],{},"The exact archiving object and residence time."," They move by release. The behaviour that matters operationally is above: no date means it stays until someone expires it.",[36,181,182,185],{},[17,183,184],{},"Automatic matching of a memo to a bank-statement line."," Some projects build it. SAP does not promise it as a default, and a match that posts the wrong expiry is a double count in the other direction.",[14,187,188],{},"A memo record is a promise that cash will move. The cash position should hold that promise only while it is still a promise.",[190,191],"hr",{},[14,193,194],{},[195,196,197,198,201,202,206,207,211],"em",{},"See also ",[58,199,200],{"href":60},"planning levels and groups",", ",[58,203,205],{"href":204},"\u002Fblog\u002Fsap-s4hana-cash-forecasting","S\u002F4HANA cash forecasting"," and ",[58,208,210],{"href":209},"\u002Fblog\u002Fhow-to-build-a-daily-cash-position","how to build a daily cash position",".",{"title":213,"searchDepth":214,"depth":214,"links":215},"",2,[216,217,218,219,220],{"id":27,"depth":214,"text":28},{"id":65,"depth":214,"text":66},{"id":126,"depth":214,"text":127},{"id":136,"depth":214,"text":137},{"id":164,"depth":214,"text":165},"cash-management","topic-hub",false,"2026-10-27","What a memo record is, how FF63 and FF65 differ from Manage Memo Records, and why an expected payment must not be left in the cash position after it posts.","md",[228,231,234],{"question":229,"answer":230},"What is a memo record in SAP cash management?","A memo record is a planned incoming or outgoing amount that has not been posted yet. It updates the cash position or the liquidity forecast and it does not update the general ledger. FF63 creates them. FF65 displays and changes them. In S\u002F4HANA the Fiori app is Manage Memo Records, F2986.",{"question":232,"answer":233},"What is the difference between FF63 and the Manage Memo Records app?","FF63 accepts any planning level you have configured, including a mass upload via report RFTS6510. Manage Memo Records (F2986) only accepts planning levels whose source symbol is BNK (bank accounts) or PSK (subaccounts). A custom planning level with another source symbol has to be entered in FF63.",{"question":235,"answer":236},"Do memo records post to the general ledger?","No. They are planning items. When the real posting or the bank statement arrives, the memo record has to be expired or deleted. If it is left active, the cash position counts the same money twice: once as the memo and once as the actual flow.",null,{},4,true,3.7,"\u002Fblog\u002Fmemo-records-in-sap-cash-management","sap-treasury","SAP memo records FF63",255,"SAP Cash Management, ECC and S\u002F4HANA. FF63 creates memo records. FF65 displays and changes them. Manage Memo Records is Fiori app F2986. Claims were checked on 2026-10-27 against an SAP Community post by SAP on memo records, the public text of KBA 3471391, and an SAP overview of S\u002F4HANA cash operations. SAP Help pages behind a login were not read in full.","annual","editorial-and-factual","reviewed","Tan Gravam","informational",{"title":5,"description":225},[254,257,260],{"title":255,"url":256,"accessed":224},"SAP Community — Cash and Liquidity Management: Memo Records","https:\u002F\u002Fcommunity.sap.com\u002Ft5\u002Fenterprise-resource-planning-blog-posts-by-sap\u002Fcash-and-liquidity-management-memo-records\u002Fba-p\u002F13577807",{"title":258,"url":259,"accessed":224},"SAP KBA 3471391 — Manage Memo Records: general information","https:\u002F\u002Fuserapps.support.sap.com\u002Fsap\u002Fsupport\u002Fknowledge\u002Fen\u002F3471391",{"title":261,"url":262,"accessed":224},"SAP Community — A glance at Cash Management in SAP S\u002F4HANA","https:\u002F\u002Fcommunity.sap.com\u002Ft5\u002Fenterprise-resource-planning-blog-posts-by-sap\u002Fa-glance-of-cash-management-in-sap-s-4hana\u002Fba-p\u002F13226136","blog\u002Fmemo-records-in-sap-cash-management",[265,221,266,267],"sap","s4hana","process","text","nrKL15-Si9BsQ2gex73-SnroqMAMYZbgW1OUCqUhhF8",{"related":271,"bridge":282,"next":286,"guide":290,"place":293},[272,275,278],{"path":60,"title":273,"description":274},"Planning Levels and Groups in SAP Cash Management","Planning levels ride on G\u002FL accounts, groups on business partners — and both land in BSEG. The IMG nodes, the rebuild activity and the flow types beside them.",{"path":204,"title":276,"description":277},"SAP S\u002F4HANA Cash Forecasting, End to End","How SAP S\u002F4HANA cash forecasting works: One Exposure flows, flow types, liquidity items, the forecast apps, SAC liquidity planning, and how to measure accuracy.",{"path":279,"title":280,"description":281},"\u002Fblog\u002Fsap-ebs-posting-rules-and-interpretation-algorithms","SAP Electronic Bank Statement: Posting Rules and Algorithms","How SAP electronic bank statement (EBS) processing imports, posts and clears, and the config behind it: transaction codes, posting rules, algorithms.",{"path":283,"title":284,"description":285,"specific":223},"\u002Fblog\u002Fai-workflow-teardown-bank-reconciliation","AI Workflow Teardown: Bank Reconciliation","Bank reconciliation taken apart: why the matching engine was never the bottleneck, what AI does with the residue, and which breaks need a named human.",{"path":287,"title":288,"description":289},"\u002Fblog\u002Fliquidity-items-in-sap-cash-management","Liquidity Items in SAP Cash Management","Liquidity items classify cash flows by purpose. The IMG nodes, the derivation queries, the Origin codes D\u002FC\u002FX and the apps — verified against SAP Help.",{"slug":243,"name":291,"total":292},"SAP Treasury & Cash Management",40,{"label":294,"position":295,"total":296,"hub":297},"Cash Management",6,11,"\u002Ftopics\u002Fsap-treasury#cluster-cash-management",1793124397562]